The Lenches Preschool Group Privacy Notice
Privacy Notice
The Lenches Preschool Group
c/o Village Hall
Main Street
Church Lench
Evesham
WR11 4UE
GDPR Designated Person for The Lenches Preschool is:
Carly O'Connor
Introduction
New General Data Protection Regulation (GDPR) was approved by the EU parliament in 2016 and comes into effect on the 25th May 2018, replacing the previous Data Protection Act, 1998. At its most basic level GDPR is designed to give people more control over their personal data by ensuring it is only ever collected, stored and utilised with specific consent.
The Lenches Preschool Group is the data controller of the personal information you provide to us, personal information is defined as information that identifies a person as an individual. We are committed to ensure that any personal data we hold about you and your child is protected in accordance with data protection laws and is used in line with your expectations.
The Lenches Preschool Group General Data Protection Designated Person is Emilia Munro.
This privacy notice explains what personal data we collect, why we collect it, how we use it and how we protect it.
What personal data do we collect?
We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for free childcare ( Nursery Education Funding) as applicable.
Personal details that we collect about your child include:
Where applicable we will obtain child protection plans from social care and health care plans from health professionals.
We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.
Personal details that we collect about you include:
This information will be collected from you directly in the Childs Registration Form.
If you apply for up to 30 hours free childcare, we will also collect:
Why we collect this information and the legal basis for handling your data
We use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:
With your consent, we will also record your child’s activities for their individual learning record. This may include photographs and videos. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.
The Lenches Preschool Group have a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending (see Transfer of Records policy).
Who we share your data with
In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:
We will also share your data if:
We will share personal data (including special category personal data where appropriate) with third parties such as:
Some of our systems are provided by third parties, e.g. pre-school website, providers portal and NEST pension scheme. This is always subject to contractual assurances that personal data will be kept securely and only in accordance with our specific directions.
We will never share your data with any other organisation to use for their own purposes.
How do we protect your data?
The Lenches Preschool takes its responsibilities as data controller seriously and review risk assessments regularly on how we store data to prevent a data breach. All paper copies of children and staff records are kept in a locked filing cabinet. Members of staff can have access to these files in order to perform their duties, however information taken from files about individual children is confidential. We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed.
How long do we retain your data?
We retain your child’s personal data for up to 3 years after your child no longer uses our setting, or until our next Ofsted inspection after your child leaves our setting. Medication records and accident records are kept for longer according to legal requirements. Your child’s learning and development records are maintained by us and handed to you when your child leaves.
In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements. We have adopted the Pre-school Learning Alliance
guidelines which set out the time period for which different categories of data are kept (see our Children’s and Provider Records policies).
All paper documents are shredded or deleted after the retention period.
Automated decision-making
We do not make any decisions about your child based solely on automated decision-making.
Your rights with respect to your data
You have the right to:
If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, or how we handle your data please contact us. If you have continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or ico.org.uk/, or contactable on 0303 123 1113, Monday to Friday 9-5pm.
Changes to this notice
The Lenches Preschool Group keep this notice under regular review. You will be notified of any changes where appropriate.
What happens if you don’t provide information?
Most personal data is required for us to fulfil our contractual obligations with you, we therefore have the right to withdraw our contract should essential data be withdrawn.
The Lenches Preschool Group
General Data Protection Regulations
Privacy Notice
Declaration
Childs name: _______________________________________
I/ We, ____________________________________________, declare that I/ We understand:
Please sign below:
Date; _____________ Signature; ____________________________
Date; _____________ Signature; ____________________________
GDPR Designated Lead: ___________________________________
Registered Charity No. 1043885
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